Privacy Policy

The short version

• We collect what we need to run your invoicing: your account details, your business profile, and the customers and invoices you add.
• We never sell your data, and we do not show ads.
• We do not handle your customers' payments. Your card details for a Pro subscription go to Stripe, not to us.
• You can ask us to delete your account and data at any time: support@invoiceglance.com.

What we collect

About you. Your name and email address, a password (stored by our sign-in provider as a secure hash, so we cannot read it), or your Google account name and email if you sign in with Google. We also keep when you signed up and signed in.

About your business. The business name, address, phone, logo, currency, time zone, and other details you put in your profile.

About your customers and invoices. The names, email addresses, phone numbers, and addresses of your customers, and the invoices, line items, amounts, due dates, payments, and notes you record. This is your data. See "Your customers' information" below.

Emails sent through InvoiceGlance. A record of each email you send: who it went to, the subject and message, when it was sent, and its status. You see this as the history on each invoice and customer.

Billing. If you subscribe to Pro, Stripe collects your payment details. We keep only your plan, subscription status, and Stripe customer and subscription identifiers, plus counts of how many invoices, emails, and customers you have used so we can apply plan limits.

Technical data. Basic information such as your IP address, browser, and device is processed by our hosting and security providers when you use the service. We use Google reCAPTCHA Enterprise to check that requests come from real visitors to our app and not from bots. It may use cookies or similar technology and collect device and usage signals, and Google's own privacy policy applies to that.

Analytics (only if you say yes). When you first visit, we ask whether we may use Google Analytics. If you press Accept, Google Analytics sets cookies and records how you use InvoiceGlance: the pages you open, buttons you press, and steps such as signing up, sending an invoice, or upgrading, along with your approximate location, device, and browser, and where you came from. If you are signed in, it also links these to a random account ID, never your name or email. We do not send Google your customers' details, invoice numbers, amounts, or anything you type. If you press "No thanks", nothing is loaded and nothing is sent. We do not run analytics on the invoice pages your customers open, and we do not use Google's advertising features.

How we use it

• To provide the service: sign you in, store your invoices, create PDFs, record payments, and send the emails you choose to send.
• To bill you for Pro and apply the limits of your plan.
• To keep InvoiceGlance secure, prevent abuse, and fix problems.
• If you accept analytics, to understand which pages and features people use so we can improve InvoiceGlance.
• To reply when you contact support, and to send service messages such as email confirmation and password reset.
• To meet our legal obligations.

We do not send you automated marketing. We never send emails to your customers on our own: every invoice or follow-up email is sent because you pressed send.

Who we share it with

We use a small number of providers to run the service. They process data only to do their part of the job for us:

• Google (Firebase and Google Cloud): sign-in, the database, file storage, hosting, and the functions that run InvoiceGlance.
• Stripe: Pro subscriptions, payments, and tax.
• Resend: delivering the emails you send to your customers, and our own service emails.
• Google reCAPTCHA Enterprise: bot protection.
• Google Analytics: usage statistics, only if you accept.

Your customer can open the public link in an invoice email. That page shows the invoice and your business details to anyone who has the link, so only share it with the intended person.

We may also disclose information if the law requires it, to protect people's safety or our rights, or as part of a sale or transfer of the business (we would tell you first). We do not sell personal information, and we do not share it for advertising.

Your customers' information

When you add a customer, you decide what to store about them, and you are responsible for having a lawful reason to do so. For that information we act on your behalf: we store it and use it only to provide the service to you, and we do not use it for our own purposes. If one of your customers asks us about their data, we will direct them to you.

If you received an email from a business that uses InvoiceGlance and want it to stop, reply to that email to contact the business directly, or write to us at support@invoiceglance.com and we will pass your request on.

How long we keep it

We keep your data while your account is open. Invoices and payments leave a history on purpose, so a change is never silently lost. When you ask us to delete your account we remove your account and business data, apart from anything we must keep for legal, tax, or fraud prevention reasons (for example, billing records), and copies in backups, which are overwritten on a normal schedule.

Your choices and rights

Depending on where you live (including under the GDPR in the EU and UK and the CCPA in California), you may have the right to access your data, correct it, receive a copy, delete it, object to or restrict how it is used, and complain to your data protection authority. You can change your analytics choice at any time with "Cookie choices" in the footer of our pages, and you can delete the Google Analytics cookies (named _ga and _ga_…) in your browser settings. You can edit most of your information yourself in the app. For anything else, including a copy of your data or deleting your account, email support@invoiceglance.com from the address on your account. We will reply within 30 days. We will not treat you differently for using these rights.

Where your data is stored

InvoiceGlance runs on Google Cloud, so your data may be stored and processed in the United States and other countries where our providers operate. When data is moved across borders, we rely on the safeguards our providers offer, such as standard contractual clauses.

Security

Data is encrypted in transit and at rest by our providers. Access to your business's data is limited to your account, and every change goes through checks on our servers. No online service is perfectly secure, so please use a strong, unique password. If we learn of a breach that affects you, we will tell you as the law requires.

Children

InvoiceGlance is for businesses and is not meant for anyone under 18. We do not knowingly collect information from children.

Changes to this policy

If we change this policy in a way that matters, we will email you or show a notice in the app. The date at the top shows when it was last updated. See also our Terms of Service.

Contact

Privacy questions and requests: support@invoiceglance.com.