Free templates

Payment reminder emails you can copy

Three ready-to-send emails for an overdue invoice, from a friendly nudge to a firm final notice. Copy one, fill in the brackets, and send.

Three emails, from gentle to firm

Friendly first reminder

A day or two after the due date

Subject Quick reminder: invoice [INV-0000]

Hi [First name],

A quick note that invoice [INV-0000] for [$0,000] was due on [due date]. If it has already gone out, thank you, and please ignore this.

You can see the invoice and how to pay here: [invoice link]

Thanks so much,
[Your name]
[Your business]

Second reminder

One to two weeks after the due date

Subject Invoice [INV-0000] is now [number] days overdue

Hi [First name],

I'm following up on invoice [INV-0000] for [$0,000], which was due on [due date] and is now [number] days overdue.

Could you let me know when I can expect payment? The invoice and payment details are here: [invoice link]

If something is holding it up, just reply and tell me. I'm happy to help sort it out.

Thank you,
[Your name]
[Your business]

Firm final reminder

A month or more after the due date

Subject Final reminder: invoice [INV-0000] is overdue

Hi [First name],

Invoice [INV-0000] for [$0,000] was due on [due date] and is still unpaid, despite my earlier reminders.

Please arrange payment by [date]. The invoice and payment details are here: [invoice link]

If you have already paid, or you would like to talk about a payment plan, please reply today so we can sort it out.

Regards,
[Your name]
[Your business]

What makes a reminder work

Keep it short. One reminder, one invoice, one request.
Name the invoice number, the amount and the due date, so nobody has to search for them.
Link straight to the invoice, with the payment instructions on it.
Stay polite. A late payment is more often a forgotten invoice than a refusal.
Say how to reply, and make it easy to ask for more time.

Or send it in one click

InvoiceGlance shows you who is late and has the reminder ready, with the invoice number, amount and link filled in. You read it and press Send. It goes out with your business name on it, and replies come straight to you.

How reminders work

Questions, answered plainly

When should I send a payment reminder?

Many businesses send the first one a day or two after the due date, a second after one or two weeks, and a firmer one after a month. Use the pace that suits your customers and your terms.

What should a payment reminder email include?

The invoice number, the amount, the due date, a link to the invoice and how to pay. Keep the tone polite and invite the customer to reply if something is holding up payment.

Can InvoiceGlance send these for me?

InvoiceGlance has the reminder written and ready. You press Send when you are happy with it, the email goes out with your business name on it, and the reply comes to you.

Stop writing the same email.

Create an account, add a customer, and send your first invoice. Reminders are one click.

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